Your Privacy
Postal address: Amber Court, Newcastle Business park, William Armstrong Dr, Newcastle upon Tyne NE4 7YA
SMG is registered with the Information Commissioners Office (ICO). Please see below for our full privacy policy effective from July 2023. We keep our privacy notice under regular review.
Purpose of this privacy notice
This privacy notice informs you how we collect and process your personal data through your use of this website, including any personal data you may provide through this website. For example, in signing up to receive our newsletters, updates, marketing communications, or when you download whitepapers or take part in a survey or competition or apply for a job vacancy.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
We have appointed a data protection officer (“DPO”) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
This website and privacy notice is not intended for children.
Data Controller & Processor
This privacy policy is issued on behalf of SMG, so when we mention “SMG” “we,” “us,” or “our” in this privacy policy, we are referring to the SMG. SMG conducts data processing activities on behalf of its clients who will normally be the data controller for such activities. Where SMG is a data processor, we may only process personal data in accordance with the controller’s documented instructions as set out in a data processing agreement or contractual arrangement.
We respect your privacy and are committed to protecting your personal data. By ‘your personal data’ we mean any information about you, that you or third parties provide to us. This privacy notice will inform you as to how we collect, use and store data.
Personal Data
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
Identity Data includes first name, last name or similar identifiers, marital status, date of birth, gender and details relating to recruitment and employment;
Contact Data includes addresses, email address and telephone numbers;
Financial Data includes bank details, salary and benefits information;
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website;
Profile Data includes your current job role, interests, preferences, job application data; feedback and survey responses;
Usage Data includes information about how you use our website and services; and
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
Collecting data
We only collect data where we have:
A statutory reason
A legitimate business interest, or
Fully informed and freely given consent
Storing Data Securely
SMG has in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, changed or disclosed.
Further to this, we limit access to your personal data to those employees and consultants who have a business need to know. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, tax, reporting requirements or as is consented to by yourself.
Your Data Protection Rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at contact@stephenson-mohl.co.uk if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at contact@stephenson-mohl.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk